![]() If you have not provided privacy information because you are only using personal data for an obvious purpose that individuals already know about, the “specified purpose” should be taken to be the obvious purpose. For more information, read our documentation guidance. However, it is still good practice to document all of your purposes. Listing your purposes in the privacy information you provide to individuals will be enough. If you are a small organisation and you are exempt from some documentation requirements, you may not need to formally document all of your purposes to comply with the purpose limitation principle. However, you should also remember that whatever you document, and whatever you tell people, this cannot make fundamentally unfair processing fair and lawful. You also need to specify your purposes in your privacy information for individuals.You need to specify your purpose or purposes for processing personal data within the documentation you are required to keep as part of your records of processing (documentation) obligations under Article 30. ![]() If you comply with your documentation and transparency obligations, you are likely to comply with the requirement to specify your purposes without doing anything more: Specifying your purposes is necessary to comply with your accountability obligations. And if you use data for unfair, unlawful or ‘invisible’ reasons, it’s likely to be a breach of both principles. Being clear about why you are processing personal data will help you to ensure your processing is fair, lawful and transparent. ![]() There are clear links with other principles – in particular, the fairness, lawfulness and transparency principle. It is fundamental to building public trust in how you use personal data. It also helps individuals understand how you use their data, make decisions about whether they are happy to share their details, and assert their rights over data where appropriate. Specifying your purposes from the outset helps you to be accountable for your processing, and helps you avoid ‘function creep’. This requirement aims to ensure that you are clear and open about your reasons for obtaining personal data, and that what you do with the data is in line with the reasonable expectations of the individuals concerned. ![]() ensure that if you plan to use or disclose personal data for any purpose that is additional to or different from the originally specified purpose, the new use is fair, lawful and transparent.comply with your transparency obligations to inform individuals about your purposes and.comply with your documentation obligations to specify your purposes.be clear from the outset why you are collecting personal data and what you intend to do with it.(b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall, in accordance with Article 89(1), not be considered to be incompatible with the initial purposes.” What is the purpose limitation principle? Once we collect data for a specified purpose, can we use it for other purposes?.Why do we need to specify our purposes?.What is the purpose limitation principle?.☐ If we plan to use personal data for a new purpose other than a legal obligation or function set out in law, we check that this is compatible with our original purpose or we get specific consent for the new purpose. ☐ We regularly review our processing and, where necessary, update our documentation and our privacy information for individuals. ☐ We include details of our purposes in our privacy information for individuals. ☐ We have clearly identified our purpose or purposes for processing. International data transfer agreement and guidance Ransomware and data protection compliance Rights related to automated decision making including profiling
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